Invoicing & Billing

Your quote sets the fee and the payment stages. Unless it says otherwise, they fall on the film’s own stages like this:

You see the film at every stage before the next payment is due: the script and boards before production, the first cut before the balance. Studio projects start at US$5,000.

Each invoice arrives by email from Kalvia Studios with the same page attached as a PDF. It names the film and the stage it has reached, lists what you’re paying for, and shows the amount due and the date it’s due. This one is an example:

Due 15 November 2026$12,000.00

Invoice

KS-2026-0000Sample

Issued

1 November 2026

Due

15 November 2026

Payment stage

Balance before delivery · 50%

Currency

USD

Billed to

Your Company, Inc.Accounts payableYour street addressCity, State ZIPCountryaccounts@example.comTax ID Your tax ID

From

Kalvia StudiosBillingIndiastudios@kalvia.ai

The film

Your launch filmLaunch film · 60 s, four cutdowns

1. Script
2. Storyboard
3. Generate
4. Edit
5. Launch

Description	Qty	Rate	Amount
Launch film, 60 seconds, 16:9Generation, edit, sound design, colour and VFX	1	$9,000.00	$9,000.00
Cutdowns for social15 s and 30 s, in 9:16 and 1:1	4	$750.00	$3,000.00

Final masters and project files are delivered as soon as this invoice is paid.

Pay by bank transfer to the studio’s account with Wise, printed on this invoice. Give the invoice number as the payment reference.

Every right in the film is yours. Once the last invoice is paid, the finished film and everything in it belongs to you: any media, any territory, for as long as you want. No usage fees, no renewals, no licence to buy back.

Nothing you give us trains a model. Your scripts, footage, products, faces, voices and the finished film are never used to train AI, ours or anyone else’s.

Subtotal

$12,000.00

Total

$12,000.00

Amount due

$12,000.00

Pay $12,000.00 by bank transfer to

Account holder

Kalvia Studios

Account number

on your invoice

Bank code

on your invoice

Held with

Wise

Reference

KS-2026-0000

Questions? Reply to the email this came with, or write to studios@kalvia.ai.

Every invoice carries the details of Kalvia Studios’ account with Wise: the account holder, the account number and the bank codes for the invoice’s currency. Pay it from your bank as you would any supplier, and put the invoice number in the reference so we can match it.

The same details are on your film’s page, behind your private link. If an email ever gives you different account details, don’t pay it: write to studios@kalvia.ai first.

We confirm the payment by email the working day it arrives, with a paid copy of the invoice as your receipt.

We bill in US dollars (USD) by default, and in euros, pounds or Indian rupees when the quote is agreed in them. Your bank may charge its own transfer or conversion fee.

Prices don’t include taxes. Where sales tax, VAT or GST applies, it is shown as its own line on the invoice; business clients in the UK and EU who give us a VAT number are invoiced under the reverse charge. Your company’s legal name, address and tax number go on every invoice; tell us before the first one if they differ from the brief.

• Booking deposit: due on acceptance of the quote. Work starts when it clears.
• Milestone invoices: due 14 days after they’re issued.
• Balance before delivery: due before the final masters are released; the watermarked final cut is yours to review in the meantime.

If an invoice passes its due date, we send a reminder with the invoice. If it’s still unpaid 14 days later, we may pause work until it’s settled, and delivery moves by the same number of days. We don’t charge late fees on a first late payment. Final files and the rights in them are released when the last invoice is paid.

Every payment gets a paid copy of the invoice as its receipt. If your finance team needs a purchase order number, a different billing entity or address, our tax details or a tax form, write to studios@kalvia.ai and we’ll reissue the invoice within one working day.

Studio

Kalvia Studios

Based in

India, working worldwide

Contract and invoices

In the name printed on them

Account held with

Wise

Billing contact

studios@kalvia.ai

How deposits, cancellations and refunds work is set out in the Refund & Cancellation Policy; refunds go back by bank transfer to the account you paid from.