Privacy Policy

Kalvia Studios is a film and creative production studio based in India, and the production arm of Kalvia AI. For the personal information described here we are the controller. For anything about your data, write to studios@kalvia.ai.

This policy covers kalvia.studio, the briefs, bookings and newsletter sign-ups sent from it, and the projects and invoices that follow. The Kalvia AI platform at kalvia.ai has its own policy.

• Your brief. What you need, your budget, a subject line, a few words about the project, your name, company and email, and the proposal the page drew from them.
• An intro call. If you book one: your name, email, the time you picked and your answers to the booking questions.
• The newsletter. Your email address, and whether you’ve unsubscribed.
• Project material. Scripts, footage, logos, product details and anything else you give us to make the film, including the faces and voices of people who consent to appear.
• Billing. The name, company, email, address and tax number on your invoices, and what you paid. When you pay by bank transfer, we see the name and account the money came from, as any payee does.
• Server logs. IP address, browser, the page asked for and the time, kept to keep the site secure and working.

We use your information to reply to your brief, prepare a quote, make and deliver your film, send invoices and receipts, send the newsletter you signed up for, keep tax and accounting records, and protect the site from abuse.

We rely on what’s needed to do the work you asked for, on our legitimate interest in running and securing the studio, on legal obligations for tax records, and on your consent for the newsletter, which you can withdraw with one click in any issue.

• We don’t sell, rent or trade personal information.
• We don’t use it to target ads or build profiles.
• We don’t use your brief, your materials, your likeness or your film to train or fine-tune any AI model, ours or anyone else’s, and we only use tools whose terms don’t let the provider train on what we send.

We share information only with the providers that run parts of the studio for us, each under its own terms and only for that job:

• Wise, which holds the account our invoices are paid into and keeps the payment records. Its terms and privacy notices are at wise.com.
• Our cloud and email providers, which run the server behind the brief form and deliver our emails.
• A scheduling service, for intro calls you book.
• Our web host and video hosting, which serve this site and its films.
• The AI, editing and finishing tools we make your film with, which receive only the material that film needs.

We may also disclose information when the law requires it, or to protect our rights or someone’s safety.

Invoices are paid by bank transfer to our account with Wise, so nothing about your card or your online banking is typed into this site. We receive what a bank transfer carries: the payer’s name, the account it came from, the amount, the date and the reference. See Invoicing & Billing.

This site doesn’t set advertising or analytics cookies. The intro-call booker and some films are served by their providers, who may set cookies of their own when you open or play them; their policies apply to those.

• Briefs and emails that don’t become a project: up to two years, then deleted.
• Project source material: deleted from our tools within 90 days of delivery, sooner if you ask.
• Finished films and project files: until you ask us to delete them, so we can help with re-edits.
• Invoices and payment records: as long as tax and accounting rules require, usually seven years.
• Server logs: 30 days.

Wherever you live, you can ask us for a copy of the personal information we hold about you, ask us to correct it or delete it, ask for it in a portable format, or object to or restrict how we use it. Write to studios@kalvia.ai; we reply within 30 days. We may need to keep invoices and records the law requires.

If you’re in the European Economic Area or the UK, you can also complain to your data protection authority. If you’re in California, you have the rights above under the CCPA, and we don’t sell or share personal information as that law defines it.

Your information may be stored or processed in India, the United States and the other countries our providers operate in. Where the law asks for it, transfers are covered by safeguards such as the European Commission’s standard contractual clauses.

The site and our back end only accept encrypted connections. Project material is kept in access-controlled storage, available only to the people making your film. No system is perfectly secure; if a breach affects your information, we’ll tell you and the authorities the law requires us to.

This site and our services aren’t meant for anyone under 16, and we don’t knowingly collect their information. If you think we have, write to us and we’ll delete it.

We may update this policy. The date at the top shows the current version; if a change matters to how we use information you’ve already given us, we’ll tell you first.